Privacy Policy
Privacy Policy
Last updated: August 2, 2025
Who we are
Samantha Green (“we”, “us”, or “our”) operates the website www.theautomationedit.com (the “Website”) and provides a waitlist and upcoming online course services (collectively, “Services”).
This Privacy Policy explains:
what personal data we collect,
how we collect, use, and store it,
when we share it with trusted providers,
and your rights over that information.
By signing up to our waitlist or using our Website, you agree to the collection and processing of your information as described here.
1. Columns of information – what we collect
Personal Data
We collect only what’s needed for signing up and communicating:
Email address (required to confirm waitlist spot and send updates)
First name, last name (optional but helpful)
Username, password (only once you enrol in the course and log in)
Usage Data
We log technical and behavioural data such as:
browser type/version, pages visited, date/time stamps
device and operating system, IP address (anonymized)
unique identifiers (e.g. form submission tokens)
Tracking Data (Cookies & Similar)
Cookies and related tracking technologies help us:
remember your login session (session cookies),
store preferences (preference cookies),
improve security (security cookies),
and optionally display anonymous analytics (if enabled).
If you disable cookies, some features may not work.
2. How we collect your data
Through sign‑up forms (waitlist, newsletter, course enrollment).
Automatically when you use the Website (Usage Data via cookies or analytics).
3. Why we use your data (our lawful basis)
Waitlist & Communications
We use your email and name to:
confirm your waitlist spot,
send programme updates,
share launch announcements and pre‑launch offers.
We rely on your consent for email marketing and updates.
Improving the Website & Security
Usage Data helps us run and maintain safe and functional Services — this falls under our legitimate interests (e.g. preventing fraud or downtime).
For EU/EEA residents, we collect email only where you have explicitly opted in (under GDPR Art. 6(1)(a)). Recipients can withdraw consent at any time.
4. Legal rights & privacy law coverage
New Zealand – Privacy Act 2020
We comply with New Zealand’s 13 Information Privacy Principles (IPPs) in the Privacy Act 2020, ensuring personal data is:
Collected only for lawful, necessary purposes
Stored securely
Not kept longer than needed and accessible and correctable on request by the individual
European Economic Area (EEA) GDPR
If you’re in the EEA:
We obtain consent before emailing you.
You have rights to access, correct, delete, or port your data.
You may restrict or object (especially for marketing)
California / US residents (CCPA / CPRA)
California residents have the right to:
Know what personal data is collected and used
Request deletion of their data (with exceptions)
Opt out of sale or sharing (we do not sell your data)
Contest inaccurate data and access rights explained in this policy
We do not discriminate against anyone for exercising these rights.
5. Data retention timeframes
Email & name: retained as long as you’re on our waitlist or receiving communications, or until you ask us to delete.
Account credentials: retained until you request deletion or we retire the course system.
Usage and analytics data: stored in aggregated, anonymized form over time; only raw logs are kept for up to 12 months or as needed for security.
6. Disclosure to third parties & processors
We may use third‑party services to host or process your data.
We have data processing agreements wherever required to ensure they only process data per our instructions.
We choose providers that comply with GDPR, pass-through cross‑border transfer mechanisms (e.g. standard contractual clauses) and use secure storage.
7. Cookies & Similar Tracking Tools
Our Website uses cookies:
Session cookies – essential to keep you logged in
Preference cookies – to remember your language or form inputs
Analytics cookies – to report on site usage with Google Analytics (optional anonymised)
You can manage or disable cookies using your browser settings or consent banner—the site may not work fully without essential cookies.
8. Security of your data
While no online system is 100% secure, we adopt standard technical and organisational measures to protect your data:
encrypted transmission (HTTPS)
encrypted backups
strong encryption of passwords
restricted access, audit logging
If there is ever an unauthorised data breach, we will notify the affected individuals and the Privacy Commissioner (NZ) or other regulator in accordance with legal requirements.
9. Your rights over your data
If you signed up with us, you may, at any time:
Access your personal data we hold about you
Correct any inaccuracy
Delete or withdraw consent (de‑register from the waitlist or course)
Port your data in a commonly used format
Object / restrict future processing (particularly marketing emails)
To exercise these rights, email: hello@theautomationedit.com
Australian / NZ enquiries also directed via our Privacy Officer.
We may require proof of identity (e.g. logging into your account or verifying email) before honouring requests.
10. Children under 13
Our Services are not directed at nor knowingly collect data from anyone under 13. If you believe your child has provided personal information, please contact us: we’ll remove it.
11. International data transfers
Your data may be stored and processed outside New Zealand (e.g. the US when using cloud‑based services). In such cases, we rely on:
New Zealand’s privacy safeguards for overseas transfers,
GDPR Standard Contractual Clauses where applicable.
12. Policy changes & updates
We may update this Privacy Policy; any changes will be reflected here with a clear “Last updated” date and emailed to waitlist members if material changes occur. We encourage you to review this page periodically.
13. Contact us
If you have questions or complaints about our privacy practices, please get in touch at:
Samantha Green
Email: hello@theautomationedit.com
Address: Auckland 1071, New Zealand